Creating Mailing Labels in Word

Word 2000

• Open Word
• Click on Tools
• Click 'Mail Merge'. The MAIL MERGE HELPER DIALOG BOX appears
• Click on CREATE
• Select MAILING LABELS
• Click on NEW MAIN DOCUMENT
• Click on GET DATA
• Select OPEN DATA SOURCE
• Search for the leads file Note: Select FILES OF TYPE as ALL FILES
• Click on EDIT MAIN DOCUMENT
• The LABEL OPTIONS DIALOG BOX appears
• Under PRODUCT NUMBER, select the mailing label size of your own preference NOTE: The standard Label size is "option 5260 - Address"
• The CREATE LABELS DIALOG BOX appears. Click on INSERT MERGE FIELD. Here you will format your mailing label samples
• Click Ok when your ready. Click on Close.
• Click on VIEW MERGED DATA, the button is found on the toolbar, it resembles a button with (ABC)on it
• If the Label sample are ok, click on TOOLS
• Click on MAIL MERGE and click merge,
• SAVE WORD DOCUMENT.

Word 2003

• Open Word 2003
• From the Tools menu, choose Letters and Mailing and select Mail Merge Wizard

Step 1:

• From the Select Document Type menu choose Labels
• Click Next: Starting Document

Step 2:

• In the Select Starting Document menu select "Change document layout"
• Select Label Options
• Choose the correct label product and size, click OK
• Click Next: Select Recipients

Step 3:

• In the Select recipients menu choose "Use an existing list"
• Click on Browse
• Find the leads file
• Note: the leads should be in an EXCEL or Comma Delimited Format
• Click on Open
• The Mail Merge Recipients Box appears
• Click on Select All
• Click on OK
• Click Next: Arrange your labels

Step 4:

• In the Arrange your labels menu Select "Address Block"
• Check the Insert Recipients name box
• Select the format of your choice
• Check the Insert Company Name box
• Check the Insert Postal Address box
• When you're happy with the format of the Label in the Preview Area Click on the Match Fields Button
• Select the fields that you want to appear in the address block by clicking on the drop-down arrow for that field
• Click on OK
• Click on the Update all Labels button
• Click on Next: Preview Labels

Step 5:

• In the Preview Labels menu you can preview individual labels or make changes to the recipient list by clicking on the Find a recipient or edit recipient list respectively
• Click on Next: complete the merge