Event housing

Smart hotel sourcing, streamlined contracting, and integrated registration & housing technology.

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Rise by Showcare, marketing registration platform for associations

Trusted by leading associations

Built for better room block management

Our approach brings everything together. From hotel negotiations and contracting, to a fully integrated housing module within our registration platform, we streamline every step of the housing process. You get a unified toolset, consistent reporting, and a seamless attendee experience while we handle the operational lift that keeps your room blocks performing.
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How we are working together

  • Maximize Your Return

    The best results start with favorable contracts, the right property mix, and ongoing oversight. We protect you by monitoring rates, auditing invoices, and optimizing your room blocks for higher revenue and lower risk.
    • Strategic hotel sourcing, negotiations, and contract management
    • Continuous rate monitoring and detailed post event audits
    • Optimization of block patterns, inventory, concessions, and VIP allocations

  • Increase Hotel Bookings

    We focus on hospitality at scale and treat room block management like the sales function it truly is. Our goal is to guide every attendee into your block to strengthen your negotiating power and improve overall event performance.
    • Integrated booking flow with simple guidance and timely reminders
    • Proactive outreach to attendees who have not booked a hotel
    • Full visibility into where people are staying to recommend the best hotel mix

  • All-in-One User Experience

    Housing and registration operate in one unified system to eliminate errors and reduce friction. Attendees experience a smooth journey, and you get clear insights.
    • Real time reporting across registration and housing
    • Unified attendee communication
    • Deeper insights into where your attendees are staying
These three uniques make Showcare the ideal partner for organizations looking to build sustainable, high-impact technology ecosystem that foster long-term growth and engagement.

Elevate Your Event Housing

Strategic contracting for stronger room blocks

We help you secure the right properties, terms, and inventory for your event. With significant industry buying power, we negotiate more favorable rates and protections that reduce attrition risk, increase flexibility, and strengthen your long term housing performance.
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One unified system for registration and housing

Rise brings registration and housing together in one secure platform. Attendees enjoy a smooth, consistent experience while your team benefits from fewer errors, cleaner data, and simplified management from start to finish.
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Capture more people in your room block

Our process combines an easy booking flow with timely reminders. By guiding attendees into your block at the right moment, we help you improve pickup, reduce attrition, and position your event for better financial results. Our platform includes a smart popup that appears when attendees skip housing, capturing their reasons in real time. This data helps strengthen room block performance.
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Make smarter decisions with real-time housing data

Access live insights into room block pickup performance, attendee behavior, room availability, and concessions. With clear housing data at your fingertips, you can budget confidently, adjust strategy early, and ensure your event is supported.
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We offer guidance and support for every attendee

Our team provides responsive assistance and timely communication throughout the housing process. Attendees get clarity and confidence at every step while your staff stays focused on the bigger picture.
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What our clients are saying

  • If I had to describe the Showcare team with three adjectives, it would be adaptable, friendly, and encouraging. The team and their commitment to supporting our event made it such a positive experience overall.
    Diane Kovats
    CEO
    International Society for Computational Biology
    Diane Kovats
  • I love how the Showcare platform is very organized, user-friendly, and easy to navigate. Your team is so professional and responsive, making it much easier for the meeting planner to do her job!
    Rikka Batulan
    Exhibits and Strategic Events Manager
    TESOL
    Rikka Batulan

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Better housing. Better events.

From contract negotiations to integrated housing technology, we help your event achieve stronger financial results and a more seamless attendee experience. Let’s build a housing strategy that sets your association up for long term success.

Ready to elevate your event housing?

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Showcare Event Housing FAQs

We negotiate flexible contract terms, monitor pickup in real time, and proactively reach out to attendees who have not booked. This combination helps keep your block on track and reduces the likelihood of costly attrition penalties.

Housing is built directly into our registration platform, which means attendees move from registration to hotel booking in one seamless flow. You get cleaner data, fewer errors, and a more consistent attendee experience without relying on multiple systems.

Absolutely. At Showcare, we support single properties, complex multi-hotel blocks, sub-blocks, VIP lists, and staff allocations. Our team manages inventory, deadlines, concessions, and ongoing optimization across all contracted hotels.

We combine an intuitive booking experience with automated reminders and one-to-one outreach. By guiding attendees at the right moments, we help shift more bookings into your block to strengthen revenue and future negotiation power.

Yes. We audit hotel rooming lists, verify rate guarantees, and identify savings opportunities. You also receive clear insights into event housing performance, attendee behavior, and recommendations for future contracting and block strategy.

Definitely. Our team offers responsive assistance throughout the housing process, from understanding hotel options to updating reservations. For added support, our Call Resource Center can be contracted to handle attendee housing questions directly. This dedicated service gives participants a reliable point of contact and reduces the workload on your internal team.